This is Part 3 of a series of articles on lay offices and leadership positions within local United Methodist congregations.
Every United Methodist charge is required to have a pastor-parish or staff-parish relations committee (PPRC), led by a chairperson. This leader serves as a vital liaison between the pastor and church staff and the congregation, helping foster clear communication, mutual support, and shared accountability.
What are the responsibilities of the PPRC chair?
The chairperson convenes and presides over all PPRC meetings, working closely with the senior pastor to schedule at least one meeting each quarter, along with additional meetings as needed. The chair communicates meeting times and agendas, ensures the committee is prepared for its work and delegates responsibilities among members when appropriate.
In partnership with the pastor and committee, the chair helps develop and maintain staff job descriptions, supports the hiring process for new positions, oversees background checks and ensures that annual evaluations are completed for all employees.
The chairperson may also assist with interviewing candidates, refining job descriptions, addressing parsonage concerns, discerning candidates for ministry and consulting with the district superintendent or bishop regarding clergy appointments or transitions.
How is the PPRC chairperson elected, and how long do they serve?
The nominations and leadership development committee recommends a candidate for chairperson, and the charge conference confirms the appointment. The chair must be an adult member of the church or charge at the time of selection, and immediate family members may not serve on PPRC at the same time.
The chairperson serves a three-year term and may continue only if reappointed by the charge conference.
What qualities define an effective PPRC chairperson?
An effective chairperson is a committed church member in good standing who understands United Methodist structure, policies, and practices. Familiarity with church staff and their roles is essential, and experience in administration, human resources, or other related fields can be helpful.
Spiritually, the chairperson should demonstrate an active prayer life and consistent engagement in the life of the church. Key spiritual gifts include discernment, administration, leadership, and wisdom.
A strong PPRC chair remains grounded in the mission of The United Methodist Church — to make disciples of Jesus Christ for the transformation of the world — while balancing the unique needs of the congregation with the well-being of the pastor and staff.
How can someone prepare to serve as PPRC chair?
If you are asked to serve here some best practices to get you started:
- Meet with the pastor: Build a strong working relationship from the start. Schedule time with senior pastor before your term begins to discuss your new role and what the committee’s priorities need to be going forward. Continue meeting regularly throughout your time on the committee to align priorities and plan agendas.
- Get to know the staff: Take time to understand each staff member’s role and responsibilities. Informal conversations, shared meals or staff gatherings can help build trust and approachability from the start.
- Be accessible to the congregation: Maintain a visible and engaged presence in worship and small groups. Let members know you are available to listen to questions or concerns and participate in fellowship opportunities.
- Learn more about PPRC: Purchase or borrow a copy of Guidelines for Leading Your Congregation: Pastor-Parish Relations and consult the United Methodist Book of Discipline, especially ¶ 258.2, to understand expectations and best practices.
- Pray for wisdom: The role requires balancing multiple perspectives and responsibilities. Seek God’s guidance as you lead and make decisions that affect the life of the church.
- Practice sensitivity: Approach the role as a mediator, not an enforcer. Create space for healthy communication, address concerns fairly and work to prevent unnecessary conflict or misunderstanding between/among staff and the congregation.
- Model professionalism: Come prepared with clear agendas, keep discussions focused and productive, and uphold confidentiality in meetings. Follow established procedures in the Book of Discipline and guidance from your district superintendent or other annual conference leaders.
Conclusion
By combining strong leadership, spiritual grounding and thoughtful preparation, the PPRC chairperson helps cultivate a healthy relationship between clergy, staff and congregation – strengthening the church’s shared ministry.
This content was produced by ResourceUMC on May 7, 2026. Philip J. Brooks is a writer and content developer at United Methodist Communications. Contact him by email.